Congregational Meeting agenda, November 15, 2020
Opening Prayer
Explanation of how to participate re: zoom and parking lot
Approval of Minutes
Treasurer's Report
Reception of Gift/Bequest from Roger Obbink
Council Elections:
Property Steward--nominee Kent Reinhard for second term (4 years)
Council Secretary--nominee Janette Johnson (4 years)
Congregational Care Team Lay Advocate--nominee Mary Barton (2 years)
Faith Formation Team Lay Advocate--nominee ____________ (2 years)
Outreach Team Lay Advocate--nominee ______________ (2 years)
Explanation of how to participate re: zoom and parking lot
Approval of Minutes
Treasurer's Report
Reception of Gift/Bequest from Roger Obbink
Council Elections:
Property Steward--nominee Kent Reinhard for second term (4 years)
Council Secretary--nominee Janette Johnson (4 years)
Congregational Care Team Lay Advocate--nominee Mary Barton (2 years)
Faith Formation Team Lay Advocate--nominee ____________ (2 years)
Outreach Team Lay Advocate--nominee ______________ (2 years)
Minutes from February 16, 2020
OSLC FIRST QUARTER CONGREGATIONAL MEETING
2/16/2020 at 9:30 a.m.
Mike Rapp called the meeting to order. There is a quorum. Pastor Tobi opened the meeting with prayer.
November 17, 2019 Meeting Minutes:
The Minutes from the November 17, 2019 Quarterly Congregational Meeting were distributed for review. Motion by Don Witt to approve the Minutes, and seconded by Jerry Rehm. No discussion. The Minutes were approved by voice vote.
Treasurer’s Report: Jeff Barton
Jeff Barton distributed the January, 2020 YTD Treasurer’s Report for review. He noted the following:
Discussion. What happens when there is not enough cash to pay bills? Jeff reported the Rainy Day Fund would be a cushion, should that occur. Mike Rapp reminded those attending that increased giving has been encouraged to avoid budgetary shortfalls.
Pastor Tobi reported that there will be a quarterly Stewardship Pledge Campaign opportunity during Lent – this will be an opportunity to set up intentional personal giving goals.
Outreach Team Report: Alissa Gunning
The Outreach Team Report will be made a part of the permanent Secretary Minutes.
Alissa thanked those attending for acknowledging the FEAST program. She also thanked Jim Brewer and Jan Riedman for the amazing accomplishments OSLC made in Prison Ministry prior to Alissa’s leadership.Alissa announced that Tammy Hansen will be stepping away from the FEAST Ministry soon.It was noted that FEAST Partners recently raised more than $100 to purchase ELCA Good Gifts for others.
Alissa reported on the Mental Health First Aid training she recently attended about suicide.Discussion.
Three lay representatives must be elected for the Synod Assembly in late May at Kearney.Patti and Larry Horstman have volunteered; one additional representative is needed. Motion by Elaine Peters:Approve Patti and Larry Horstman as 2020 Synod representatives and allow Staff/Council to identify a third representative to represent OSLC at the Nebraska Synod Assembly.Second by Jim Brewer.No discussion.Motion carried by voice vote.
Congregation members are encouraged to utilize the OSLC Foundation for monies to fund ministries and community activities that will benefit others in various ways. These requests must be non-budgeted and non-ongoing requests.Applications can be found on the OSLC website, from Foundation members, or from the church office. Foundation members were announced and can share more information with congregation members.Discussion.
The meeting was adjourned and concluded with the Lord’s Prayer.
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Minutes recorded by Patti Horstman
From Congregational Meeting, July 9, 2020
a. Budget Vote: 5 Against and 72 For. 77 ballots were received back, which is a higher number than would generally vote at a Congregational meeting. [Regarding proposed and hereby approved budget of $500,879 for fiscal year spanning July 1, 2020 – June 30, 2021.]
2/16/2020 at 9:30 a.m.
Mike Rapp called the meeting to order. There is a quorum. Pastor Tobi opened the meeting with prayer.
November 17, 2019 Meeting Minutes:
The Minutes from the November 17, 2019 Quarterly Congregational Meeting were distributed for review. Motion by Don Witt to approve the Minutes, and seconded by Jerry Rehm. No discussion. The Minutes were approved by voice vote.
Treasurer’s Report: Jeff Barton
Jeff Barton distributed the January, 2020 YTD Treasurer’s Report for review. He noted the following:
- Total Income YTD = $282,741.
- Total Expenses YTD = $284,523.
- Total Negative Net Income YTD = ($1,782.00).
- Cash on Hand = $179,364.
- Available Cash = $10,652.
Discussion. What happens when there is not enough cash to pay bills? Jeff reported the Rainy Day Fund would be a cushion, should that occur. Mike Rapp reminded those attending that increased giving has been encouraged to avoid budgetary shortfalls.
Pastor Tobi reported that there will be a quarterly Stewardship Pledge Campaign opportunity during Lent – this will be an opportunity to set up intentional personal giving goals.
Outreach Team Report: Alissa Gunning
The Outreach Team Report will be made a part of the permanent Secretary Minutes.
Alissa thanked those attending for acknowledging the FEAST program. She also thanked Jim Brewer and Jan Riedman for the amazing accomplishments OSLC made in Prison Ministry prior to Alissa’s leadership.Alissa announced that Tammy Hansen will be stepping away from the FEAST Ministry soon.It was noted that FEAST Partners recently raised more than $100 to purchase ELCA Good Gifts for others.
Alissa reported on the Mental Health First Aid training she recently attended about suicide.Discussion.
Three lay representatives must be elected for the Synod Assembly in late May at Kearney.Patti and Larry Horstman have volunteered; one additional representative is needed. Motion by Elaine Peters:Approve Patti and Larry Horstman as 2020 Synod representatives and allow Staff/Council to identify a third representative to represent OSLC at the Nebraska Synod Assembly.Second by Jim Brewer.No discussion.Motion carried by voice vote.
Congregation members are encouraged to utilize the OSLC Foundation for monies to fund ministries and community activities that will benefit others in various ways. These requests must be non-budgeted and non-ongoing requests.Applications can be found on the OSLC website, from Foundation members, or from the church office. Foundation members were announced and can share more information with congregation members.Discussion.
The meeting was adjourned and concluded with the Lord’s Prayer.
----------------------------
Minutes recorded by Patti Horstman
From Congregational Meeting, July 9, 2020
a. Budget Vote: 5 Against and 72 For. 77 ballots were received back, which is a higher number than would generally vote at a Congregational meeting. [Regarding proposed and hereby approved budget of $500,879 for fiscal year spanning July 1, 2020 – June 30, 2021.]
Treasurer's Report
Additional Resource:
From Continuing Resolutions (approved November 10, 2016):
2007:1—Bequest Administration: Principles for Allocation of Non-Designated Cash Gifts Over $10,000:
Whereas,
Our Saviour's Lutheran Church adopts as policy the following practices for allocation of non-designated cash gifts to the congregation of over $10,000:
Our Saviour's Lutheran Church shall use a “10-10-80” model for allocating gift proceeds, as follows:
The Oversight Team of the Council is responsible for guiding the process that designates gifts to specific ministries and initiatives. The Oversight Team will work with the Council and ministry partners to determine the appropriate use(s) of each gift, and will provide the congregation an opportunity for input.
If the non-designated gift is a tangible gift-in-kind, the above policy is not applicable unless that tangible gift is converted by sale to cash. Then this policy will be used to guide the disbursement of the proceeds of the sale.
2007:1—Bequest Administration: Principles for Allocation of Non-Designated Cash Gifts Over $10,000:
Whereas,
- God’s grace is the source of all our gifts; we are merely stewards of these gifts.
- We respond to such generosity in a way that is consistent with our mission.
- We reflect our commitment to active ministry rather than active administration.
- Our discernment for use of these gifts will reflect our work as the collective body of Christ through dialogue and inclusiveness.
Our Saviour's Lutheran Church adopts as policy the following practices for allocation of non-designated cash gifts to the congregation of over $10,000:
Our Saviour's Lutheran Church shall use a “10-10-80” model for allocating gift proceeds, as follows:
- We respond to our call to serve by tithing (giving 10%) to those in special need of Christ’s love, through mission and ministry beyond our congregation.
- We commit our service for years to come by tithing (giving 10%) to the OSL Foundation.
- We plant the remaining 80% of each gift in ways that support the long-term (3+ years) health and mission of the church, recognizing
- Gifts which improve our effectiveness in our current ministries;
- Gifts which plant the seeds for new ministry initiatives consistent with our mission;
- Gifts which free us to focus on these initiatives.
The Oversight Team of the Council is responsible for guiding the process that designates gifts to specific ministries and initiatives. The Oversight Team will work with the Council and ministry partners to determine the appropriate use(s) of each gift, and will provide the congregation an opportunity for input.
If the non-designated gift is a tangible gift-in-kind, the above policy is not applicable unless that tangible gift is converted by sale to cash. Then this policy will be used to guide the disbursement of the proceeds of the sale.